When establishing a commercial agreement with a client, your need reliable contracts. It is essential to be clear about some issues related to the project scope, the delivery time and other formalities that allow both the client and the agency or designer to assess whether or not they fulfilled the agreement once they completed the project.
How to write reliable contracts?
In other words, there is no specific way to write contracts or commercial agreements between entrepreneurs and their suppliers. However, we consider it appropriate to share tips that could help you write more precise and more complete reliable contracts and agreements. Without a doubt, it will help you guarantee your client’s conformity and a better provision of your services.
Tips for writing reliable contracts
Here are some tips that could help you when drafting agreements:
- Always leave as much information as possible in writing. It is convenient to clarify how both parties will keep in touch and even the hours you will provide attention so that your client can quickly locate you.
- Make sure that the parts are well identified. We suggest that you clarify which member of your team will be carrying out the work and, in turn, require the client to describe which member of their company will be responsible for maintaining contact with your team.
- Clarify the responsibilities of each of the parties. A good practice is to establish what information and data the client will provide you so that you can carry out the work (for example, the history of the company or the description of the products, or photos that your client wants to use in the store) and in what consists of the finished work that you will give him.
- It is also essential to make clear the deadlines and the consequences in case of non-compliance with them. For example, suppose they agreed that your client would deliver the images of their products on a specific date, and they do not. In that case, you may demand a 5% increase in the budget, in addition to the fact that the delivery date may naturally be delayed. Logically, it is convenient that this is in writing. They can also state that, in the event of a delay in the scheduled delivery time, your client can demand a specific discount or not.
- It is advisable to have a double copy and signature of both parties. If this is not possible, it is recommended that both parties confirm their agreement with agreement via email. In this way, what they may have coordinated in a face-to-face meeting or by phone, will be in both hands. We also recommend that any change in the scope of the project that is agreed upon once it has started, settling it by email, even if it arose from a face-to-face or a telephone conversation.
- Suppose the project includes taking photos of products, and your client gives you part of their inventory for this purpose. In that case, the products should ideally be accompanied by a detailed list of what is being delivered and in what condition. It will serve as a guide when returning the products and eliminate possible confusion.
In short, whether or not the paper is involved, reliable contracts are established when both parties agree to act with a common goal.